The Waterloo Track and Field Club
How to Put on a Track and Field Meet
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- Pick a date and time
If you're doing multi-events (decathlon or heptathlon), you'll need at least 2 consecutive days. Some meets have field events on one day, and the running events on another. This can make it easier on your officiating crew. The date will be subject to the availability of a facility, of course.
- Form an LOC (Local Organizing Committee)
You'll need about 5-6 people to manage the following major tasks:
- Secure a site
Someone in the school system, like a coach, who could get a good deal on the facility rental. You might offer perks such as letting the school booster club get the concessions revenue if that would keep the rental fee low
Several dozen volunteers are needed to run the registration desk, set up hurdles, help officials, etc. Perhaps someone connected with the local Boy/Girl Scouts or a youth groups would be interested, and part of the revenue could go to their organization.
Someone to work with local businesses to provide: water, meal for officials, perhaps T-shirts for the athletes, etc
Someone connected with radio/TV/paper to get the word out
- Athlete recuitment
Someone to get athletes to compete. Contact gyms, clubs, etc.
Someone to obtain certificed officials for critical roles, and other officials for non-critical roles. Work closely with the Volunteer Chair to fill all the necessary roles.
Review the site and make sure it meets USATF guidelines with regards to safety, etc.
Get the USATF sanction and medals